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Librarian II or Librarian III, Archivist at University of Hawai’i at Manoa



The University of Hawai’i at Manoa (UHM) Library seeks an innovative and dynamic individual to join the Archives & Manuscripts Department. This is a full-time, library faculty tenure track position, available May 2011.  Library faculty are expected to be professionally active, progress successfully along the promotion and tenure track, and participate fully as members of the Library faculty.  Reporting to the Head of the Special Research Collections, the Archivist will work in a team environment that incorporates innovation and new technologies to manage collections and serve the user.  The essential functions of this position are to:  appraise, arrange and describe archival and manuscript collections; manage the Library’s archival management open-source software; deliver reference and research opportunities; collaborate in planning, evaluating and implementing digital preservation polices based on best practices.


Working in a team environment the Archivist will be responsible for selection, acquisition, appraisal, arrangement, description, and preservation of diverse manuscript and archival collections. The core archival collections in Hamilton Library include the University Archives, Hawaii War Records Depository, Hawaii Congressional Papers, Japanese American Veterans Collection, Robert Baker Aitken Papers, Jean Charlot Collection, manuscripts in the Hawaiian and Pacific Collections, and the Archive of Hawaii Architects and Artists. The Archivist will prepare finding aids based on local and national standards (EAD and DACS), and will contribute to standardizing processing practices across Library collections.

Archival Management open source software

The Archivist has specific responsibility for content management of the Library’s open-source archive software (Archivist Toolkit). Collaborating with the Library’s Desktop Network Services (DNS) staff to maintain current systems and manage updates; investigates replacement systems when this is no longer useful.  Provides training and coaching to encourage innovative uses of software.

Reference and Outreach

Promote the use of the collections; creating opportunities to enhance understanding of collections and excite interest in using them. Increase visibility of collections by conducting orientations, making presentations, building relationships with teaching faculty, and creating exhibits, and innovative use of web 2.0/social media, and web applications for archival collections.  Functions as web manager for Archives and Manuscripts Department. Provides reference and research services.  


Preservation of media

The Archivist collaborates in planning, evaluating and implementing digital preservation policies based on best practices (state and national) with emphasis on:  capturing/creating metadata; and identifying analog materials throughout the Library’s archive and manuscript collections for reformatting to digital and/or migration to more stable media. The Archivist will be part of a team (UH and statewide) to explore and recommend steps to implement best practices for archiving electronic records and other digital materials.

The Archivist will participate in committees and special projects and may perform other duties as assigned.


Minimum Qualifications:


Librarian II

·        ALA accredited MLS or international equivalent.

·        At least one (1) year professional archival experience.

Librarian III

·        ALA accredited MLS or international equivalent.

·        24 credits of post-baccalaureate coursework in archival studies or in a humanities or social sciences field.

·        At least three (3) years professional archival experience.


Desired Qualifications:


·        At least one year of professional archival experience in a manuscript repository or archives located at an academic or research library.

·        Ability to work effectively, independently, and collaboratively with faculty, administrative, professional, and support staff.

·        Ability to plan, manage, coordinate, and finish projects in a timely fashion.

·        Demonstrated effective communication skills (oral and written), including the ability to communicate effectively with students, faculty, and other scholars.

·        Demonstrated proficiency in the use and configuration of archival collection management systems (such as the Archivists' Toolkit or Archon)

·        Demonstrated proficiency with DACS, EAD, MARC, LCSH, authority control, and other data content and structure standards relevant to the archival control.

·        Provide evidence of work experience with standards related to electronic records, digital imaging, digital objects, and metadata.

·        Provide links for web-based projects (for reference, online instruction, etc) created using social media and/or other online applications (such as Facebook, Twitter, Flickr, Blackboard, LibGuides).


Salary: Salary and rank commensurate with qualifications and experience.


To Apply: Submit a letter of application addressing how you satisfy the minimum and desired qualifications, a full resume of education and relevant experience, and the names of three professional references who are knowledgeable about your qualifications for this position to: Personnel Officer, University of Hawaii at Manoa Library, 2550 McCarthy Mall, Honolulu, HI 96822.  As part of the screening process, an applicant who is accepted for interviews will be expected to make a presentation to the library faculty and staff, and provide an example of a finding aid they have completed. 

Review of applications will begin on April 18, 2011 and continue until the position is filled. Inquiries: 808-956-7207. The University of Hawai’i is an Equal Opportunity/Affirmative Action Employer.

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