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Chicago State University Archivist


University Archivist

Posting Details

Position Information

Posting NumberS110226P

Posting Date

Closing Date


Working TitleUniversity Archivist

Employee ClassAdministrator

DepartmentOffice of the Dean, Library & Instructional Services

Annual Salary/Pay Range$63,000

Full-time/ Part-timeFull-time


Hours Per Week40

Anticipated Start Date07/01/2011

If Temporary, End Date

Job Summary

Job DescriptionThe University Archivist is responsible for administering university archives and special collections, conservation studio, manuscript and library special collections including deposits of personal papers by Illinois political leaders, foundation work, fundraising, public programming, and possible in/or over-load teaching in archival science or public history. The University Archivist will facilitate access to holdings by serving as subject expert for instructions in archives and college histories; communicate with potential donors, users, and others about resources and activities related in historical holdings of the Chicago State; participate in public presentations, instruction, and publishing activities; compiling finding aids/guides, develop Web site content and other publications. The University Archivist will develop and coordinate and active records management program, including working with college staff and faculty on the maintenance, transfer and disposition of Chicago State University records in all formats, and investigate the accessioning of records in e-mail, Web and other digitized and electronic/audiovisual formats. Chicago State University uses Eloquent software for Archives Records Management System and Ex Libris’ Voyager for Integrated Library Management System with Consortium of Academic and Research Libraries at Illinois (CARLI) that includes a digital content component (Content DM, with Dublin Core for metadata cataloging, etc.).

The successful candidate will manage a Librarian for Special Collections & Preservation, a support staff and student aids. Participation in professional activities of appropriate archival, historical, library or information management organizations and contributions to the professional literature is expected, as is service in library and university-wide committees and groups.

Minimum QualificationsRequired: ALA-Accredited Master’s degree in Library and Information Science with Archives and Records Management specialization or Master’s degree in Archival Science; a second relevant subject Master’s degree (e.g., History), or ABD status in related field, and 3+ years full time working management experience or relevant at academic library or archives agencies.

Preferred QualificationsPreferred: Doctorate in one of the Information Sciences, History or related fields, Archives and/or Records Management certifications; background in systems management, and experience with digital resource development and management; Evidence of excellent written and oral communication, organizational skills, analytical ability, familiarity with online bibliographic tools and Archives/Library technologies and standards e.g. EAD, etc.

Knowledge, Skills and Abilities

Special Instructions to Applicants

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents 

Cover Letter 

Curriculum Vitae 


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