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How do I share data for work in a collaborative environment?

Take action

  • Determine what type of file sharing is needed for your project.
  • Determine which tools are needed for your collaboration.
  • Determine subject experts within your collaboration.


Review use cases and resources

  • Digital Curation Centre.   Data Asset Framework
    The Data Asset Framework (formerly the Data Audit Framework) provides organisations with the means to identify, locate, describe and assess how they are managing their research data assets.  DAF combines a set of methods with an online tool to enable data auditors to gather this information. DAF will help ensure that research data produced in UK Higher Education Institutions is preserved and remains accessible in the long term.
    This seems to be about appraisal & selection -- why included here? (CB)
  • Digital Curation Centre.  Collaborative Assessment of Research Data Infrastructure and Objectives (CARDIO)
    CARDIO is an online collaborative tool that enables a group of researchers and service
    providers within a higher education organisation to evaluate the capacity of their
    organisation to effectively manage research data.
  • DSpace
    DSpace open source software is a turnkey institutional repository application.
  • FedoraCommons
    Fedora (Flexible Extensible Digital Object Repository Architecture) was originally developed by researchers at Cornell University as an architecture for storing, managing, and accessing digital content in the form of digital objects inspired by the Kahn and Wilensky Framework. Fedora defines a set of abstractions for expressing digital objects, asserting relationships among digital objects, and linking "behaviors" (i.e., services) to digital objects.
  • eBank UK
    Working in the area of digital repositories of crystallographic data, eBank UK is an interdisciplinary project that ran between 2003 and 2007, across 3 funding phases.  A number of key deliverables were produced during the lifetime of the project, including the eCrystals archive, a demonstrator for an aggregation service showing the potential for searching across dataset and publication metadata, and several reports.




Dr. Salvatore Mele from CERN speaking at APA 2011 about Opportunities for Data Exchange.


  • Van den Eynden, Veerle, Louise Corti, et al.  "Managing and sharing data."  Colchester, UK Data Archive, 2011.

    Section on File Sharing and Collaborative Environments (page 21) identifies the challenges of current file sharing options and suggests optimal solutions.

  • Lord, Philip and Alison Macdonald.  "e-Science Curation Report: Data curation for e-Science in the UK: an audit to establish requirements for future curation and provision."  Joint Information Systems Committee, 2003. 

    This study examined the current provision and future needs of curation of primary research data in the UK, particularly within the e-Science context.  It summarises the strategic and policy analyses and outlines proposals for the organisational structuring of curation provision and provides a table showing which recommendations address the findings.

  • Gibbs, Harry.  DISC-UK DataShare: State-of-the-Art Review.  2007.
    This Review has been undertaken to provide background information to inform the work of DataShare, to summarise and consolidate recent research and current policy relating to data sharing, and to identify knowledge gaps that may need to be addressed during the course of the project.  It is also intended to inform the wider community, particularly librarians, of the current state-of-play.

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