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Administrative Assistant, Digital Library Federation

As a result of the dynamic growth of the Digital Library Federation (DLF) program at the Council on Library and Information Resources (CLIR), we are currently seeking a part-time administrative assistant. This position will be located in CLIR's Washington, D.C. Office.


The position will focus primarily on the administrative aspects of the program. It is a great opportunity for current library school students to gain exposure to the digital library community or for other individuals who are seeking part time work experience at a vibrant non-profit organization. Please see full job description below.


To apply, please email your current resume, along with the names and contact information of 3 references, with the subject "DLF Administrative Assistant application – Yourfirstname Yourlastname" to the attention of Jena Winberry (jwinberry [at] clir [dot] org).


Digital Library Federation

Administrative Assistant

Part –Time Position (Estimated 24 hours/week)



Responsibilities include:

-Handles programmatic business administration.

Duties include processing reimbursements, invoices, and check requests for program expenses, outside guests, project expenses, and affiliated events;

-Logistics support for the annual DLF Forum and other meetings related to the DLF program. This includes event planning, creating and managing our online registration system, providing customer support, and web site updates, and evaluation of the events.

-DLF Website maintenance and content creation:

-Updates and maintains DLF community events calendar on

-Posts job openings on

-Maintains WordPress upgrades and user accounts

- Adds new pages and content as needed

-Posts relevant news/announcements

-Periodically updates DLF interest group and collaboration pages

-Primary point person for DLF Social Media and other communications accounts; administers DLF administrative email accounts, DLF

listerv, and DLF communities within CLIR Connect. Requires knowledge of organizational use of social media tools such as Twitter, SlideShare, Zotero, Linkedin, and Vimeo.

-Assists Program Associate, DLF Director, and Communications Director in coordinating on CLIR/DLF announcements and outreach

-Other administrative duties as needed.



Required Qualifications:

-Excellent computer skills

-Excellent written and verbal communication skills

-Existing knowledge of website management systems (WordPress and Plone preferred) or proven ability to learn quickly.

-Experience with content management systems

-Social Media and/or Communications experience

-Experience with administrative work

-Ability to travel occasionally for conference, meetings, and other DLF events



Desired Qualifications:

-Knowledge of HTML, XML, CSS

-Experience/education in libraries, archives, and/or information science.

-Desire to learn about the digital library community

-Experience working on projects with a wide variety of people



About DLF

The Digital Library Federation (DLF) program is a network of libraries and related agencies pioneering innovative uses of information technologies and community expertise to extend collections and services. DLF is a program of the Council on Library and Information Resources (CLIR), an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning.

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