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When should I reappraise my collection?

Take action

  • Consider archival principles in making this decision.
  • Look to your collection development policy to set a timeframe for reappraisal.

Read

  • Daniels, Maygene. Records in the Repository: The Case for Reappraisal.  [Link]

"With experience slowly gathered through the years, I have come to believe that appraisal must be an on-going function and that every institution should periodically and systematically evaluate whether the architectural records, drawings, photographs, and models in its holdings continue to have sufficient value for long term preservation. (...) The key to effective reappraisal is to apply time-honored practices with new knowledge and perspectives gained with the passage of time."

  • O'Toole, James M. "On the Idea of Permanence". American Archivist 52 (Winter 1989): 10-25.

"This essay explores the changing understanding archivists have had of the idea of permanence as it applies to the records in their custody. Though it seems to be an absolute, archivists have in fact used this word to denote very different ideas and concepts, ranging from permanence of the information in documents to permanence of the physical objects themselves. Today, archivists are increasingly reluctant to employ the idea at all, and the essay concludes with some speculations about the future of archives without permanence."

  • Whyte, A. & Wilson, A. (2010). "How to Appraise and Select Research Data for Curation". DCC How-to Guides. Edinburgh: Digital Curation Centre. [Link]

"Appraisal/selection is a primary activity whose importance cannot be overstated. Given that it is not feasible to retain everything, repository and data managers must be prepared to decide what will be retained."

Appraisal/selection is a primary activity whose importance cannot be overstated. Given that it is not feasible to retain everything, repository and data managers must be prepared to decide what will be retained. - See more at: http://www.dcc.ac.uk/resources/how-guides/appraise-select-data#3
Whyte, A. & Wilson, A. (2010). "How to Appraise and Select Research Data for Curation". DCC How-to Guides. Edinburgh: Digital Curation Centre. - See more at: http://www.dcc.ac.uk/resources/how-guides/appraise-select-data#sthash.ZslEdYz5.dpuf


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