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2013 NAGARA conference

Wednesday, July 10, 2013 (All day) - Saturday, July 13, 2013 (All day)

This year's meeting of the National Association of Government Archives and Records Administrators will take place in Indianapolis, IN.  For more information, see

2013 Museum Computer Network conference

Wednesday, November 20, 2013 (All day) - Saturday, November 23, 2013 (All day)

MCN supports museum information professionals and the greater community by providing opportunities to explore and disseminate new technologies and best practices in the field.  Museum Computer

2013 Joint Conference on Digital Libraries

Monday, July 22, 2013 (All day) - Friday, July 26, 2013 (All day)

The JCDL is a major international forum focusing on digital libraries and associated technical, practical and social issues.

iPRES 2013

Monday, September 2, 2013 (All day) - Thursday, September 5, 2013 (All day)

iPRES-2013 will be co-located with DC-2013, the International Conference on Dublin Core and Metadata Applications in Lisbon, Por

2013 Archival Education & Research Institute

Monday, June 17, 2013 (All day) - Friday, June 21, 2013 (All day)

AERI is part of a broader archival initiative funded by a grant from the U.S. Institute of Museum and Library Services.

Digital Preservation Management Workshop

Sunday, June 9, 2013 (All day) - Friday, June 14, 2013 (All day)

The DPM Workshop series is celebrating its 10th anniversary this year in 2013!

Metadata Librarian and Archivist, LSU Law


The LSU Law Center Library invites applications for an entry-level, full-time, tenure track, assistant/associate level position of Metadata Librarian and Archivist.

Coordinator, Digital Library Services, Florida Virtual Campus


This position is located in the Gainesville Office of the Florida Virtual Campus and will be a member of the Digital Services workgroup, which helps the libraries of the public colleges and un

Metadata and Discovery Services Librarian, University of New Mexico Libraries


The University of New Mexico Libr

Integrated Technologies Librarian, Lafayette College (Easton, PA)


Lafayette College seeks a service-oriented and creative Integrated Technologies Librarian to join its new Digital Scholarship Services program.

Indiana Electronic Records Specialist


The Indiana Commission on Public Records has a vacancy for an Electronic Records Specialist.

Data Curation Librarian, University of Tennessee Libraries


The Data Curation Librarian will build on e-Science tra


How does cloud technology work?

Take action

  • Talk to your local information technology specialist to see if they are utilizing or supporting cloud services in any way?

Cloud Computing - Prepare

Q: What is cloud infrastructure?

Preparing to use cloud infrastructure, or even to build your own service, requires understanding not only what cloud services are, but also how it differs from other types of computing infrastructures and services.  This can be difficult because nowadays there is a cloud for every purpose, it seems. You should also understand the benefits and risks of using a cloud service in comparison to your other options.


·      What are the differences between cloud storage and cloud computing?

·      How does cloud technology work?


Last updated on 12/31/69, 7:00 pm by Anonymous

What are the differences between cloud storage and cloud computing

Take action

  • Investigate the different cloud infrastructure options
  • Decide which tools may be important to your individual use case

Digital Archivist, Dalhousie University


The Dalhousie Libraries seeks a creative, collaborative, enthusiastic Professional Librarian / Archivist for the position of Digital Archivist.

Digital Archivist, Washington University in St. Louis


The Digital Archivist will assume management responsibilities in the area of archival processing of material regardless of format, including oversight and participation in the arran

Digital Communications Librarian, University of California Merced


The UC Merced Library seeks an individual who is a clear communicator, technically savvy, and committed to library user success to serve as Digital Communications Librarian.  This position is foc

Digital Archivist, City of Vancouver


This is complex professional archival work consisting of the acquisition, appraisal, arrangement and description,and provision of access to government and private-sector born-digital, digitized and

Librarian for Digital Resources, Yale University Law Library


Under the general direction of the Associate Librarian for Technical Services, the Librarian for Digital Resources works independently and uses professional judgment to oversee the lifecycle of all

Head of Digital Scholarship, Clemson University


The Head of Digital Scholarship, reporting to the Head of the Office of Library Technology, will play a key leadership role in shaping the creation, delivery, and preservation of original digital s

Analyzing Costs - Types

Q. What types of costs can I analyze?

You can attempt to analyze virtually any component of the curation life cycle. However, you must keep in mind how you will allocate indirect costs and overhead, or administrative, costs. Indirect costs are costs that can be attributed to two different processes (or components) and overhead costs are costs that cannot be clearly allocated to any specific process or groups of processes, but are incurred by the organization (or infrastructure) as a whole. However, attempts have been made to analyze the costs of metadata, curation, digital migration and emulation, among other aspects of the entire digital curation lifecycle.


Use Cases

  • Amazon. Amazon Glacier Pricing.

    Provides information on storage costs for Amazon Glacier Pricing. This includes both the inexpensive cost of storage itself and the cost for transferring data in and out of the service.
  • Amazon. Amazon S3 Pricing.

    Provides information on storage and transfer costs for Amazon S3.
  • DuraSpace. DuraCloud Subscription Plans.

    Provides information on service costs for DuraSpace subscriptions
  • Moore, Reagan et al. "Disk and Tape Storage Cost Models". Archiving 2007, 29-32.

    "This paper describes [then-] current estimates of both disk and tape storage based on operational experience at the San Diego Supercomputer Center which operates a large-scale storage infrastructure. These costs include not only the storage hardware costs, but also the costs of supporting servers and related infrastructure, hardware maintenance, software licenses, floor space, utilities and labor costs. A brief discussion of projected cost trends in both disk and tape is provided, as well as a comparison to current web-based commercial storage services."
  • San Diego Supercomputer Center. Chronopolis Pricing.

    Provides the pricing for the Chronopolis data storage offered by U.C. San Diego.
  • Stephens, Andy. "The Application of Life Cycle Costing in Libraries: A Case Study Based on Acquisition and Retention of Library Materials in the British Library." IFLA Journal, 1994, 20(2): 130-140.

    Examines the full life-cycle costing of the British Library's collection management activities.
  • University of Southern California. USC Digital Repository [website]

    Website providing information on the services and prices offered for digitization, preservation, and storage by USC Digital Repository.



  • Bradley, Kevin. APSR Sustainability Issues Discussion Paper. National Library of Australia, 2005.

    Discusses the full range of sustainability issues for digital preservation, but "The Economics of Digital Sustainability," starting on page 15 discusses cost models.
  • Chapman, Stephen. "Counting the Costs of Digital Preservation: Is Repository Storage Affordable?" Journal of Digital Information, 2004, 4(2).

    Older article that compares the rates per gigabyte for storage of digital objects assessed by Harvard University Library and OCLC.
  • Goldstein, Serge J. and Mark Ratliff. DataSpace: A Funding and Operational Model for Long-Term Preservation and Sharing of Research Data, 2012.

    "In this paper we propose that long-term data storage be funded by one-time payments that cover the current costs of storage, and leave enough excess funds to cover on-going replacement and management of that storage. This is made possible by the steady decline in the cost of physical data storage over time, as well as the steady increase in the amount of storage that can be managed by a given number of staff."
  • Kejser, Ulla Bøgvad, Anders Bo Nielsen, and Alex Thirifays. "Cost Model for Digital Preservation: Cost of Digital Migration." The International Journal of Digital Curation , 2011, 1(6): 255-267.

    This article describes a project that built a cost model based on the preservation planning and digital migration components of the OAIS Reference Model and tested the model on two projects at the Danish National Archives.
  • Nationaal Archief. Costs of Digital Preservation.

    Development of a list of indicators that influence the overall costs of digital preservation.
  • Rosenthal, David S. H. et al. "The Economics of Long-Term Digital Storage". Memory of the World in the Digital Age: Digitization and Preservation, Vancouver, September 26-28, 2012.

    Argues that the rate of reduction in the costs of storage over the next decade will slow, and may even stop. If this is true, it implies that disk storage costs will rise in comparison to tape costs and suggests that the current economies of scale afforded by cloud computing storage will decrease significantly.
  • Shenton, Helen. "Life Cycle Collection Management" Liber Quarterly 2003, 13(3/4): 254-272.

    Takes a look at long-term digital preservation, specifically examining the British Library's collections. Includes monographs and serials to come up with a life-cycle cost.

Last updated on 12/31/69, 7:00 pm by Anonymous

Analyzing Costs - Outside Help

Q. What other people do I need to include in the creation of my analysis?

A variety of people will need to provide information to you in order to complete your analysis. Although specific individuals and occupational groups will vary from organization to organization, you will need to find people that can help you understand the following pieces of information better:

  • Work processes and tasks associated with the curation activity you are measuring;
  • Discount rates, interest rates, and inflation for the various resources used in your curation activities;
  • The range of possible strategies and policies that are to be considered for your curation activities in the timeframe covered by your cost analysis;
  • The time it takes to perform each curation activity, whether that is performed by human or machine resources;
  • The accounting techniques used by your organization for budgeting and financial planning; and 
  • The value of any resources provided "for free" by collaborators, the central administration at your organization, or other donors.



  • Federal Aviation Administration. Cost Analysis: Cost Analysis. [website]

    Near the bottom of this web page is a downloadable document called "Guidelines for FAA Cost Estimating." If you download this document, you can find a section in Chapter 2 called "Cost Estimating Team" (5). It gives you an idea of the number of people that will need to be available to help you build your cost analysis. Although it is by no means always the case that these people will be included in a formal team structure, you will need to access people that can share work process information, start-up costs, IT costs, discount rates, etc.
  • Virginia Information Technology Agency (VITA). Project Management Guideline: Appendix D - Cost/Benefit Analysis Guide, 2006. [website]

    Another detailed guide toward creating a cost-benefit analysis that includes a step-by-step guide to the activities required in creating the analysis. Although it doesn't directly estimate the time for conducting the analysis, you can estimate work effort based upon which best practice steps you plan to follow.

Last updated on 12/31/69, 7:00 pm by Anonymous

Analyzing Costs - Presentation

Q. What is the best way to present my cost analysis?



  • Bridgespan Group. How to Talk About Finances so Non-Financial Folks Will Listen.

    A guide for giving presentations to non-financial staff members.
  • Gallo, Carmine. The Presentation Secrets of Steve Jobs: How to be Insanely Great in Front of Any Audience. na: McGraw-Hill Books, 2010.

    This book breaks the art of presentation into three "acts," creating a story, delivering an experience, and refining/rehearsing.
  • HP Learning Center. How to Give a Great Presentation!

    A step-by-step guide for giving presentations that aren't boring.
  • Venkataraman, Ray R. and Jeffrey K. Pinto. Cost and Value Management in Projects. Hoboken, NJ: John Wiley & Sons, Inc., 2008.

    This textbook introduces both cost and value management in a project-based environment, giving examples throughout. It provides information on project planning, cost estimation and budgeting, cost control, financial management, and ways to define value and measure it over time. It also introduces change control, quality management, and ways to integrate costs and value within a single report.


Last updated on 12/31/69, 7:00 pm by Anonymous

Analyzing Costs - Updates

Q. How often should I update my cost analysis?

The requirements of your project, program, or organization will determine how often your cost analysis should be updated. One thing is certain, however, and that is that your analysis should be regularly revisited and updated to correct outdated or incorrect assumptions, prices, and quantities. Typically, most for-profit organizations update their analyses on a quarterly basis, although some organizations require monthly reports in the case of a new project that was approved on the basis of a cost-benefit analysis, in order to keep close track on whether the costs and the benefits are meeting expectations. This is not specific to cost analyses, but is considered a best practice approach to any project or program management. Nonetheless, many non-profit, educational, or collaborative projects and programs do not have the resources and money available to re-calculate costs that frequently. It is not unusual to see updates occur only once a year or even once every five years. Although this time frame is not considered a best practice, it may be a financially necessary decision for cash-strapped organizations.



  • Michel, R. Gregory. Cost Analysis and Activity-Based Costing for Government. Chicago: Government Finance Officers Association (GFOA), 2004.

    Focusing specifically on performing cost analyses within the public sector, this book provides information on cost concepts and explains cost analysis for government decision-making. It also introduces activity based costing (i.e., "ABC"), which is a means for analyzing costs that allocates indirect or overhead costs to the products or processes that actually incur the costs.
  • Venkataraman, Ray R. and Jeffrey K. Pinto. Cost and Value Management in Projects. Hoboken, NJ: John Wiley & Sons, Inc., 2008.

    This textbook introduces both cost and value management in a project-based environment, giving examples throughout. It provides information on project planning, cost estimation and budgeting, cost control, financial management, and ways to define value and measure it over time. It also introduces change control, quality management, and ways to integrate costs and value within a single report.


Last updated on 12/31/69, 7:00 pm by Anonymous

Analyzing Costs - Passwords

Q. How do I password protect my analysis?



Last updated on 12/31/69, 7:00 pm by Anonymous

Analyzing Costs - OAIS

Q. How do I relate my costs to the OAIS reference model?



Last updated on 12/31/69, 7:00 pm by Anonymous

Analyzing Costs - Discount Rates

Q. Where do I find discount rates for a multi-year analysis?

If you are in an organization that has a dedicated finance person, you may be able to speak with him or her about the appropriate discount rate to use for calculations of the time value of money. If not, some searching may be necessary. You may find that you need to use different discount rates for capital purchases than for your human resources or materials purchases. The cost of capital will typically be known either by your financial analyst or manager, or by whoever purchases IT infrastructure. You can sometimes calculate an appropriate rate for human resources by looking at the historical inflation on salaries. 





Last updated on 12/31/69, 7:00 pm by Anonymous

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